It doesn’t seem easy to handle the export of the Exchange public folder data into PST. However, this blog has been prepared by keeping multiple things in mind. We will explain to you the manual and third-party solution to export public folders to PST, which makes it easier even for non-technical users to complete the task quickly.
The motto of creating the Pubic folder in Exchange is to share the information among all members of an organization. Exchange Admin is the sole owner of this folder and has the authority to create it whenever required. Using this folder, they can share the data, which improves the sharing between users. However, due to the risk of corruption, creating a copy of the public folder is better to secure them from unwanted outcomes. So many users look to export public folders to PST to create a backup of them.
Through this blog, we will educate users about various other reasons to export the public folder data and solutions to accomplish them.
Reasons to export Exchange Public Folder into PST files
Accumulation of emails is one of the major factors behind the increase in the size of the public folder. It is important to clear space in the Exchange mailboxes for a better data flow. Other reasons which contribute to export public folders to PST have been given below:
- After transferring the data into the PST file, the Exchange mailbox becomes portable which means users can access their data without any problem in Microsoft Outlook.
- Once you completely move the mailbox, which contains a large database, the load from the Exchange eases out, which directly helps optimize the Exchange performance.
- At times, the Exchange database file gets corrupted. Exporting them into PST is a good option to recover the files.
- It is better to export public folders to PST files to share the data outside the organization.
- Users can only access the data when the EDB files are healthy. When these files are corrupted, it becomes impossible to read the data.
Now we will move towards the solution which exists to export the data from the Exchange public folder into the Outlook PST file.
Solution to Export Public Folders data into PST file
Everyone looks for a solution that makes things easier to accomplish. Here, we will demonstrate the methods through which users can export their data from the pub folder, which consists of manual methods and third-party software. In the initial phase, the blog is going to take you through the process to export public folders to PST through manual methods via Outlook.
- Open the Outlook profile configured using the Exchange. Also ensure that the user has been given permission to export the public folder data.
- Now go to the Outlook file menu, which opens up multiple options. Click on the Open & Export and later on Import/Export.
- A new window will open up where you should select Export to a file option.
- Choose Outlook data file (PST) and straightaway click on the Next button.
- Select the data from the public folder, and click on the Next button after picking them up.
- Now it’s time to save the location to save the file. Also, select any one option from the given list of three options. Click Finish to complete the export process.
Once you successfully complete the process mentioned above, you can check your public folder data in Outlook. However, there are limitations associated with this method to export public folders to PST, which we will need to be considered while choosing the right procedure. Some of them include that the export will fall into the problem of the size of the public folder exceeding the upper limit of the PST file size. Outlook may report some issues while running the export.
So what’s the Straightforward Approach to Export Exchange Public Folders to Outlook PST?
We have seen the procedure through users can export their Exchange public folders into the PST file, but the export approach could be simpler for the users who could be stronger in technical. Moreover, a single mistake could cause problems with the final result. However, to make things simpler and to export public folders to PST quickly, look for some better options.
Therefore, we are introducing one solution: the Shoviv EDB Recovery tool that provides a user-oriented user interface. Even it has more to offer, like the capability to add multiple EDB files at the same time. Through the software preview pane, users can look at all the added items that help ensure the added data. If any user gets the corrupted EDB files, they could easily add them, and the tool recovers them while offering options to save the EDB files into multiple other file formats. The software also aids you to export Exchange 2010 mailbox to PST files.
Users can also explore the software filter option; it is possible to filter out data using several criteria. Most importantly, when the user starts the process second, the software resumes the process while exporting the newer items if the user applies its incremental option.
Follow a couple of steps to start exporting public folders into the PST file format:-
- Open the Shoviv EDB Recovery tool. Click on the Add Source, which you will find on the software ribbon’s bar.
- Click on the Exchange Server Single Store from the left side of the window. From the store type, click on the public folder option. Thereafter, you should fill in details like email, password, and Exchange name. Now click on finish.
- Users can check the added Exchange mailboxes, wherein expand the public folder data and select the item they need to export. After selecting, click on the Outlook PST option.
- The software will ask you whether you want to include the subfolder or not. If you want to add the subfolder, you can use the check/uncheck subfolders option. Later on, select the next button to move on.
- You can also add a message class by using the software Add button. Also, it is easier to select the data range, which allows processing the emails that fall under the selected range and clicking on next.
- The tool will provide you with the option to form the new PST after completing the process, or else if you already have a PST, then you can choose export in the Existing PST option. If you are moving with a new PST, remember to choose the location to save the file. You can also make password-protected PST files. Also, choose the incremental export option and proceed with selecting the next button.
- Now the tool with the process to export public folders to PST. Wait for a while until the software completes the process, and users can also check the live process logs. Once the software completes the export, click on the finish button.
Wrap Up
Exporting the public folder to the PST is not a one-way ride, and it is important to consider many factors before exporting them. Data saved in the public folder is in the compressed form, but when you start exporting that data into PST, naturally, the size of the resultant PST is bigger than the public folder. We have shown a few solutions to export public folders to PST file. But you should look for a method that completes the task in less time while also ensuring to sustain properties of every data.
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